This is not a traditional Executive Assistant role. It is a seat at the intersection of leadership, governance, and organizational intelligence, held by someone who understands that access is a privilege, discretion is non-negotiable, and the best executive support is well executed.
The Senior Executive Assistant will serve as the operational anchor for both the CEO and CFO, managing the full complexity of dual-principal support in a PE-backed environment with active investor and board obligations. You will be trusted with highly sensitive information, expected to act with independent judgment, and given the latitude to build systems that make leadership more effective.
What’s Attractive to the Right Candidate?
- Knowtion Health is a growing firm in a growing industry. Our status as a leader in this industry means that we have the resources to invest in the business and to innovate.
- Our business is intensely competitive and is constantly evolving. We quickly identify new challenges and develop solutions, so you won’t simply be doing what was done last year. New InKnowvators are frequently pleased and surprised by how quickly we make decisions and adapt to market conditions.
- Knowtion Health's culture is inviting and competitive, embracing challenge and celebrating accomplishment; dedicated colleagues striving to provide quality results that have lasting impact.
The Opportunity:
- Manage complex, competing calendars for the CEO and CFO — proactively resolving conflicts, protecting deep-work time, and anticipating scheduling needs before they arise
- Own end-to-end travel coordination including flights, ground transport, accommodations, and contingency planning across investor meetings, off-sites, and conferences
- Triage, prioritize, and draft correspondence on behalf of the CEO and CFO — matching their voice and standard, requiring minimal editing before sending
- Prepare pre-meeting briefings, background research, and post-meeting action capture — ensuring leadership walks into every room prepared
- Own the full lifecycle of quarterly board meetings in collaboration with PE partner administrative team— scheduling across investor and independent director calendars, coordinating materials, managing virtual or in-person logistics, and tracking follow-up items post-meeting
- Manage cross-functional projects and commitments on behalf of leadership — tracking deliverables, driving follow-up, and ensuring nothing falls through the cracks
- Act as liaison to outside counsel, auditors, and key advisors on scheduling, document requests, and coordination
- Identify and build operational systems and workflows that reduce friction for the executive team
What you bring:
- 7+ years supporting C-suite executives, ideally CEO and/or CFO simultaneously
- Proven ability to manage competing, high-urgency priorities without dropping commitments
- Direct board meeting support experience
- Experience with investor relations logistics and communication protocols
- Private equity, investment banking, or financial services background strongly preferred
- Comfort operating in ambiguity and rapid change typical of PE-backed growth companies
- Demonstrated experience managing distributed, multi-time zone workflows
- Exceptional written communication — capable of drafting executive-level correspondence
The above statements are intended to provide the general nature and level of work being performed by most people assigned to the position. They are not intended to be an exhaustive list of all responsibilities, duties, and requirements.
This position is hybrid with 3-4 days in office. We offer a competitive benefits package including medical, dental, vision, life insurance, short term disability, long term disability, bonus opportunities, paid holidays, 401k, and a generous PTO policy.
The salary range for this position is $90,000 - $115,000 annually DOE.
